Requirement Ref: S-0109
Position Name: Planning & Programs Analyst III
Job Description:
BASIC FUNCTION:
Provides staff assistance to a Department Manager or Sr. Planning & Programs Analysts for departmental planning / program activities.
SCOPE:
Responsible, under the direction of the head of a small department, or Superintendent, Planning & Programs, or as part of a Planning & Programs Analysis group, for developing data, preparing planning documents, researching and producing competent reports on the results of his studies, and producing solutions to assigned problems frequently complex in nature. Areas include budgets, accountability, performance indices, cost control, and departmental administration of contracts, recruitment, housing, employee problems of a straightforward nature, or special assignments related to organization operations. Work is performed with some supervision and guidance, but incumbent is expected to perform independently, receiving work direction from Department Head, Division Head, Superintendent, Planning & Programs or Sr. Planning & Programs Analyst, and assuring that work progresses without undue referral to his superior.
PRINCIPAL CONTACTS:
INTERNAL: Frequent with Division Heads, other supervisory personnel, and Departmental staff to develop information, review plans, and coordinate ongoing staff efforts.
EXTERNAL: Contacts with organizations such as EDP, Contracting, Accounting, Employee Relations, O&IE, Office Services and those relevant to the Department business activity for reporting requirements, exchange of information or to resolve problems.
MINIMUM REQUIREMENTS:
Bachelor's Degree in Engineering with 4 years' experience in management of operating costs, budgets, or related activities.
OR
Bachelor's Degree in Business Administration, Accounting, or Financial Management with 5 years' experience in cost control, budgets, or related activities.
Excellent command of oral and written English.
Thorough working knowledge of operating area of assigned department. Must have ability to perform statistical and problem analyses while working under time constraints, and have working knowledge of applicable EDP systems and programs.
PRINCIPAL DUTIES:
Prepares routine and special reports for department management review and approval.
Conducts studies relating to organization business activity/ productivity, effective utilization of funds and resources or other areas of concern.
Develops and maintains statistical reports, cost control Measures, and scheduling programs for management purposes.
Assists the Department Manager in doing detailed analytical work, making charts and graphs and organizing relevant data in preparation of management requested reports; studies and analyses such as possibilities of cost reduction, improving manpower utilization and related areas.
Serves as an advisor in assisting Division Heads and other supervisory staff in details of operating plans, manpower/ expenditure budgets, performance review, accountability reports or policy or procedural changes such as those in the accounting system, budgeting, timekeeping or employee relations.
Conducts periodic audits or operational reviews compiling and reporting statistics; discusses with supervisors apparent discrepancies and resolves them.
Maintains records; initiates or processes necessary forms and reports.
Performs all other special projects as assigned.